Bristol City Council – Privacy Notice
Bristol City Council is the data controller for the purposes of the Data Protection Act 2018 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your data is used for and why it is collected. The purpose of this privacy notice is to tell you about what information we collect about you when you use our service, how we use that information and who we may share it with.
The contact details of the data controller are Bristol City Council, PO Box 3176, Bristol BS3 9FS.
What data we need to collect and the legal basis for processing it:
To provide this service, we will process individuals, sole traders, groups, partnerships, charities, companies contact details such as first name, last name, company name, address, telephone number, email address, service location details. We are collecting this data with your consent. At the point of consent we will inform you:
That you are acting on behalf of the data controller in collecting service information from across the place of Bristol. This collected data will be published as open data and Bristol City Council wishes to minimise the risk of publishing any personal data that is not for public consumption
That we will block your access if any inappropriate material is found
About what information we collect about you when you use our service, how we use that information and who we may share it with
How long we will keep your data for:
We will hold this information within the directory of services on the database held by Placecube (Bristol City Council’s data processor who designed the collection software) and on the Bristol open data platform.
We may contact you to ensure the information you have provided is still current and you still wish to be part of the service. You can disable your account at any time. Once your account is disabled we will keep your information for 12 months.
Why we need to collect your data:
To allow you to become a user of the service we will need to store your contact details (eg. email addresses) so that our system can make contact with you. Without this data it will not be possible to use the system.
We will also need to store the date when you contribute service information aligned to your email address. This is for us to understand how active you are.
Who we share your data with and why:
This data will not be shared with anyone outside of the directory of services; however, it will be available for anyone to use under Open Government Licence (OGL) from our open data platform.
If we have your consent to use your data:
We may contact you to ensure the information you have provided is still current and you still wish to be part of the service. You can disable your account at any time. Once your account is disabled we will keep your information for 12 months.
Where we have received your data from a third party:
Anyone with an account could add the details of a third party service provider but the service provider will be contacted by the data custodian before the data is published.
Your rights as a data subject:
You have the right to ask for access to your data and where data is found to be inaccurate to have that data corrected. In certain circumstances you have the right to have data held about you erased, or the use of it restricted.
You also have a right of complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk if you think we have not dealt with your information in a proper manner. You can ask to see what information we hold about you and have access to it. You can do this by contacting:
Senior Data Protection Officer
Bristol City Council
ICT Commissioning and Information Governance
P O Box 3176
BRISTOL
BS3 9FS
Data.protection@bristol.gov.uk
Other questions about the data being processed may also be sent to the above address.
Fraud Prevention and Detection:
Bristol City Council is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing, administering public funds, or where undertaking a public function, in order to prevent and detect fraud. For more information visit www.bristol.gov.uk/data-protection-foi/fraud-prevention-and-detection
